LATEST NEWS AND INFORMATION

Employment Opportunity

The Sutter Buttes Regional Land Trust is looking for a part time Administrative Assistant to work remotely handling daily operations, support, memberships, financial accounts receivable and payables, and special projects as needed. Applicant must be available the second Tuesday of each month from 6:30 pm to 8:00pm for mandatory board meetings. SBRLT is a non-profit, board driven organization whose mission is to protect the natural and agricultural resources of the Sutter Buttes and surrounding regions for present and future generations.  Applicants may email their cover letter, resume, references, and at least one letter of recommendation to Lisa Lindman at employment@sutterbutteslandtrust.org.

For additional information, call us at (530) 755-3568. Application deadline is September 30th at 5:00 PM.

Please help us spread the word about this great opportunity by sharing it with your networks! We really look forward to welcoming a new team member to help us continue our conservation efforts in Yuba, Sutter, and Colusa counties.

Job Description

AREAS OF RESPONSIBILITY:

Administrative Support

1. Answer and route phone calls and messages to appropriate personnel in a friendly, courteous and timely manner.
2. Ensure all correspondences are distributed to appropriate Board Member or staff.  Prepare and send out mailings and merchandise. Review weekly mail with ED for processing.
3. Maintain all office files under direction of ED. Set up and maintain viable filing system to archive documents as required by the records storage policy.
4. Maintain and complete calendar of SBRLT activities.
5. Assist in major event planning as directed by Board or ED.

 Financial Management

1. The employee shall record all mail and/or received items including checks, cash, documentation and correspondence.  The employee will scan and copy all items.
2. On a weekly basis, employee will prepare deposits of all checks/cash received and enter all into QuickBooks. The employee shall reconcile the deposit receipts with the supporting documentation and initial acceptance on the receipts.
3. Manage and/or coordinate all accounting services under direction of Treasurer to ensure accurate and timely accounting transactions.
4. Process payroll monthly through Paychex online services. Reconcile monthly timesheets.
5. Obtain ED or Treasurer approval for all invoices. Prepare monthly payment disbursements.
6. Track financial information on all transactions and perform monthly reconciliation from bank statements.
7. As needed coordinate with Finance Committee regarding monthly financial reports and meeting documentation.
8. Under direction of Treasurer or ED, provide documentation to CPA to prepare and implement annual compilation report or financial review, per LTA guidelines.
9. File all accounting transaction supporting documentation into appropriate income and expense folders.
10. Work with CPA to prepare the annual nonprofit tax return and any other annual tax documentation.
11. Monitor workman’s compensation reports.
12. Submit quarterly sales tax filings to Board of Equalization.
13. Negotiate annual liability insurance policies and renewals.
14. Monitor perpetual inventory.

Land Trust Support

1. Maintain accurate contact and background information on roster of all members of the Board of Directors, Advisors, Volunteers, and Staff.
2. Prepare and distribute agendas for Board of Director meetings as well as committee meetings, as directed by President and ED, prior to meetings. Record, copy, and distribute minutes as needed.
3. Assist ED and Governance Committee to update appropriate policies and procedures and assist in other committee duties as necessary.

 Membership and Donor Relations

1. Produce and coordinate the distribution of special appeals, membership renewals and other membership communication with ED.  Maintain up-to-date mailing/contact database for members, event participants, etc.
2. Send membership letters and track payments on a monthly basis.  Prepare and distribute all donor thank you letters/receipts.
3. Process all contributions and maintain accurate information on all members, donors, and sponsors in QuickBooks and any other donor management software program.
4. Prepare/produce reports monthly as directed by ED on members/donors and contributions.

Calendar Fundraiser:

1. Solicit calendar sponsors and other fundraisers – includes: Eblasts, phone calls, and follow up letters
2. Proof calendar file – as needed.
3. Organizing products to sell
4. Collecting money and reconciling all sales

QUALIFICATIONS: 

Preferred competencies include Associates Degree with an emphasis in Accounting, Finance, or Business Management and three-to five years demonstrated experience in nonprofit administration and/or accounting role.  Marketing, event planning, membership administration, donor relations, and easement stewardship and/or conservation experience are desired as well. Knowledge of Adobe products such as Photoshop, InDesign, Illustrator, and Spark are desirable.

Required Qualifications:

• Strong computer skills, including Microsoft Office – Word, Excel.
• QuickBooks knowledge
• Online email service experience
• Social Media Experience: Facebook and Instagram.
• Excellent written skills and ability to multi-task detail-oriented activities required.

Basic conditions of employment form the fundamental performance requirements for continued employment. All employees are ambassadors of the organization and are expected to support and fulfill the mission of the organization.  All employees, regardless of job title, must demonstrate the following minimum requirements for continued employment. In addition, it is the employee’s responsibility to read, understand and comply with all policies and procedures.

• Client/Partner Relationships: Be able to identify key client and partner groups and assess service needs. Strive toward meeting their needs in a caring, efficient and cost effective manner.
• Quality: Comply with established requirements for job performance methods, procedures and standards.
• Professional Conduct: Comply with established employment policies and practices.
• Maintain confidentiality of client, member/donor and employee information. Accept direction and provide direction in a cooperative and positive manner.
• Personal Conduct: Engage in personal conduct that is honest, respectful, courteous, and dignified as well as legal, ethical, dependable and reliable. Demonstrate appropriate dress and personal hygiene.
• Competency: Develop and maintain skills, knowledge and abilities required for adequate performance of assigned job duties.

OTHER REQUIREMENTS: Monthly board meetings are mandatory and are typically held on 2^nd Tuesday of each month from 6:30pm to 7:30pm. These meetings are held via Zoom, but may eventually be held in person in the future.

Stakeholder Notification / Public Notice

The land trust accreditation program recognizes land conservation organizations that meet national quality standards for protecting important natural places and working lands forever. Sutter Buttes Regional Land Trust is pleased to announce it is applying for renewal of accreditation. A public comment period is now open.

The Land Trust Accreditation Commission, an independent program of the Land Trust Alliance (LTA), conducts an extensive review of each applicant’s policies and programs. Having the oversight of the Land Trust Accreditation Commission ensures that we are doing everything we can to guarantee our conservation work lasts forever. As an accredited land trust we have been able to become a more sustainable and accountable organization with a deeper commitment to land conservation. Renewing our accreditation not only strengthens our organization but connects us to an invaluable land conservation network. LTA resources, structure, and standards have brought our organization to the next level, helping us become more organized, responsible stewards of the land. Being an accredited land trust is really like having an extended family. The support, encouragement, and resources available through LTA and its associated community of land trusts have been indispensable during our accreditation and with our current land conservation efforts. We appreciate the opportunity to be part of the Land Trust Alliance and look forward to continuing to grow our organization and land conservation efforts together.

The Commission invites public input and accepts signed, written comments on pending
applications. Comments must relate to how Sutter Buttes Regional Land Trust complies with national quality standards. These standards address the ethical and technical operation of a land trust. For the full list of standards see http://www.landtrustaccreditation.org/help-andresources/indicator-practices

To learn more about the accreditation program and to submit a comment, visit
www.landtrustaccreditation.org, or email your comment to info@landtrustaccreditation.org. Comments may also be faxed or mailed to the Land Trust Accreditation Commission, Attn: Public Comments: (fax) 518-587-3183; (mail) 36 Phila Street, Suite 2, Saratoga Springs, NY 12866.

Comments on Sutter Buttes Regional Land Trust’s application will be most useful by September 19, 2021.

Update on COVID-19

We’re all in this together – We’ve got this!

Dear SBRLT Family,

COVID-19 is unlike anything any of us have ever experienced in our lifetimes and together we will get through this. The current CDC recommendations on social distancing has caused us to reflect on how fortunate our community is…we have access to the outdoors and we have farms and ranches that are keeping us fed.

We continue to think of you, and all our members, holding you in our thoughts as we all navigate these uncertain times. SBRLT continues to be fully operational, with staff working from home and committee and board meetings held on Zoom, we’re making the best of the situation.

Even with the current challenges we are facing, staff are working diligently on several land conservation projects that were awarded grant funding last year. Combined, these projects will protect nearly 2,300 acres of important farmland in the Yuba-Sutter area. This important work of protecting the Sutter Buttes and surrounding regions for present and future generations must move forward.

As most events in our area have had to cancel or reschedule, we are no different. The annual Sunset Serenade dinner previously set for May 2nd has officially been cancelled. However, our annual calendar photo contest is still in full effect. We encourage you to get out and enjoy the beautiful spring weather and take some photos of our magical region. Make it a family event! There is a dedicated student photographer month so have your children submit as well. We cannot wait to see your photos depicting your uniquee perspective of the beauty of our region!

As always, thank you for your commitment to land conservation. We wish all of you good health in the coming weeks and we encourage you to get outside and enjoy the wonderful spring weather. After all, nature is the best medicine for easing stress.

Thinking of you,

Alyssa Lindman, Executive Director

The 16th Annual Calendar Photo Contest Now Open

The Sutter Buttes Regional Land Trust has begun planning for the 2021 Sutter Buttes Calendar and invites you to participate by submitting photos for consideration.  Deadline for submissions will be Friday, April 24, 2020.

Every year, we receive hundreds of photos from extremely talented photographers in the Northern California area, and it is this high quality of artistic photos that have helped make this annual calendar fundraiser a huge success.  Proceeds from the sales of this calendar help to fund the efforts of the non-profit organization to protect the land and natural resources of the Sutter Buttes and surrounding region for present and future generations.

NEW! Student Submission Photo Contest

We have reserved one month of the calendar to specifically feature a student photographer’s work. If you are student up through high school, have a student, or teach students and would like to submit photos for consideration, please be sure to submit your work with the notation “student submission”, which will be judged separately from other photographer submissions! The winner will receive a free hike gift certificate to be used with Middle Mountain Interpretive Hikes.

Please note that some of our submission guidelines have been updated. We are looking for images that capture the natural scenic beauty of the Sutter Buttes and surrounding region.  Scenes should include, but are not limited to, the Sutter Buttes, local farm lands highlighting farming operations or activities in and around the Sutter Buttes, native fauna and flora, geological features, waterfowl habitats, unique natural or weather aerials or landscapes of the Sutter Buttes.

All submissions are judged for originality, expression and quality.  Each month features a full-page photo and several thumbnails.  All featured photographers will receive full recognition as well as complimentary calendars.  Photos will be chosen and photographers contacted by
May 15, 2020.

If you have any questions, please contact us at (530) 755-3568 or by email at Photos@SutterButtesLandTrust.org.

We look forward to seeing your submissions!

Submission Requirements & Directions

Deadline:  Friday April 24, 2020. Finalists will be chosen and notified by May 15, 2020

Images must be:

1. Cropped or formatted to 8 ½ x 11 high resolution at 300dpi
2. Name image files thus: Last name_ 2020 calendar_ number (1,2,3, etc.)
3. Be accompanied by a signed non-exclusive license release form
4. Cell phone camera images will not be accepted

Submit:

1. Online via dropbox.com or filemail.com to Info@SutterButtesLandTrust.org
2. A CD or DVD to:
   Sutter Buttes Regional Land Trust
   PO Box 3359
   Yuba City, CA 95992

Compensation:

1. All photographers chosen for a full page will receive 3 complimentary calendars, full recognition, and their biography included in the back. The photographer chosen for the cover will also receive a special gift and the photographer chosen for the student submission with receive a gift certificate for 1 free hike of their choice good for 1 year.
2. All photographers chosen for thumbnails will receive 1 complimentary calendar and recognition.
3. All photographers included in the calendar will be invited to the Photographer’s Reception in the early fall (exact date to be announced) at the Sutter Community Museum with an official unveiling of the calendar and a chance for the photographers to showcase another piece of original artwork at their discretion.

Tips for a successful submission:

1. Do not overly edit any images or use excessive enhancements. If they look edited, we won’t use them.
2. Send as many images as you’d like. The more we have to look at, the better your chances are for selection.  Images with the Buttes in them in some capacity will take preference for a main month image.
3. Do not send large files via email. Our server will reject the email.

Questions:
Contact Kim Mansfield at (530) 755-3568 or Info@SutterButtesLandTrust.org

We are always accepting submissions so be sure to download the 2021 Photographer Submission and Release Form. All submissions can be sent to Info@SutterButtesLandTrust.org any time of the year.

Calendar Sponsorship Opportunities Available! Download the 2021 Calendar Sponsorship Form today and get a jump start on picking which month you would like reserved just for your logo and contact info.